IGLYO Part-Time Projects & Events Officer | Application Pack

Introduction

Is project management your claim to fame? Are you also quite the event organiser? And do you have queer young people’s rights at heart?

We seek a part-time IGLYO Projects & Events Officer to join our team in Brussels, Belgium, for a 4 days/week 18-month contract. Read the full application pack below and send us your application through the application form by 13 October 2024 at 23:59 CEST. You can also download the Application Pack in PDF here.

About IGLYO

IGLYO — The International LGBTQI Youth & Student Organisation is a member-based youth and student network, with over 115 Member Organisations in 40 Council of Europe countries. IGLYO’s vision is a world where we, young people in all our diversity, are able to express and define our own sexual orientations, gender identities, gender expressions and variations in sex characteristics, and are able to participate fully in all aspects of life, rise to our full potential, and enjoy respect and positive recognition.

IGLYO strives to ensure the voices and experiences of LGBTQI young people are present and heard by decision-makers at European and international levels, by implementing and designing research and policy work in areas such as inclusive education, health and bias-motivated hate-crime and hate-speech.

To create an influential collective of young activists, IGLYO also builds the confidence, skills and experience of LGBTQI youth through cross-cultural exchange and peer learning activities. More information about IGLYO’s work can be found at www.iglyo.org.

Organisational Structure

‍

Working at IGLYO

The secretariat of IGLYO is based in Brussels, Belgium, and comprises a 10-person team, working in a variety of different areas. We try to foster a collaborative and supportive work environment which is flexible and allows everyone to achieve their best work. Joining IGLYO means being a key part of a huge network, and with this comes the responsibility to keep abreast of issues of importance to LGBTQI youth, and be adaptive and open to new perspectives.

Job information 

Contract details

• Job title: Projects & Events Officer
• Reporting to: Executive Director
• Contract type: 18 months contract, part-time 4 days/week
• Place of work: Brussels, Belgium

Salary

• Salary: €2080.90 Gross per month (pro-rated from €2601 for a full time contract)
• Prime de Fin D’année: this is a 13th month salary, paid in December, taxed slightly differently.
• Double Pécule de Vacances: this is an extra month holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month.

Financial Benefits

• €8.00 lunch voucher/day worked – averaging at €116.00/month
• €118.98 teleworking working allowance/month (prorated from €148.73 for full time contracts)
• €16 internet allowance/month (prorated from €20 for full-time contracts)
• Monthly travel to work subsidy – this payment depends on where you live & what form of travel you take to the office
• €400 Yearly training allowance (prorated from €500 for full time contracts)
• Relocation costs covered up to 250€

Other benefits

• 20.8 days annual leave (prorated from 26 days for full time contracts)
• Additional 5 days annual leave between 25-31 December
• Up to 12 weeks working remotely per year
• 2 days/week working from home

Roles and responsibilities

   Project Management

• Coordinate selected activities under an EC-funded project
• Liaise with project partners and project stakeholders
• Manage the budget assigned to the project
• Make sure that project deliverables are well documented and reported to the EC in a timely manner
• Support the communications team in sharing updates about the projects on IGLYO’s channels
• Coordinate with other members of the IGLYO team who are involved in the projects’ implementation

   Event coordination 

• Manage the organisation of events of different size and scope, from high-level policy conferences with 200+ participants to statutory events for IGLYO member organisations, to online training events
• Arrange the logistics and communicate information to participants
• Support the communications team in sharing updates about the events on IGLYO’s channels
• Coordinate with other members of the IGLYO team (Staff and Board Members) who are involved in the events’ implementation.
• Document and report on the events

   Other

• Draft educational materials based on provided research
• Implement communications plans related to the projects or events

Personal specifications

At IGLYO, we recognise how many barriers and obstacles people from marginalised communities need to overcome to acquire many of the specifications listed below. We are trying to balance the best interest of the organisation with a fair equitable hiring practice. With this in mind, IGLYO will provide training and support to the hired individual to the best of its abilities during the first year of employment. 

This role requires horizontal work across all of the teams and IGLYO and therefore the ideal candidate is first and foremost organised and excellent at teamwork and communication. 

   Required

• At least 2 years of experience in project coordination 
• Experience in event management 
• Excellent communication and organisational skills
• Ability to work autonomously and to organise workload, resources and priorities effectively
• Experience managing a budget 
• Excellent spoken and written English
• Excellent IT skills with experience of using Google Drive and Microsoft office 
• Willingness to work occasionally outside regular hours including weekends during events 
• Knowledge of LGBTQI rights movement 

   Desirable 

• A background in training delivery and education
• Experience creating and disseminating social media content professionally
• Experience in designing and implementing a communication plan

Who can apply?

Candidates must be eligible to work in Belgium at the time of application, as IGLYO does not currently have the capacity to sponsor work visas.

IGLYO particularly welcomes applications from women, trans, non-binary and intersex people, individuals from Black communities, other communities of colour and ethnic minorities, migrants and refugees, people with disabilities, people living with HIV, and people under 30 years old.

Timeline

• Deadline for applications: 13 October 2024 at 23:59 CEST
• First round of interviews: 23 October 2024
• Second round of interviews:  28 October 2024

How to apply?

Please follow these simple steps to apply:

1. Please read through the job description and personal specifications above.
2. If you feel ready for this role, download and fill out our Experiences & Qualifications form, which will act as your CV. You will need to upload this form as a PDF in our Online Application Form (see below). Please make sure you DO NOT include your personal details (name, surname, phone number) in the PDF to ensure we can anonymise your application.
3. Prepare your answers to the questions we’re asking in the “Application” section of the application form
4. Think of two referees who could support your application. These can include current or past managers, colleagues, volunteers, etc. who were involved with you professionally. We will only contact them, with your permission, as a last stage if you are selected for the position.
5. Once you have everything, fill out and submit the application form by 13 October 2024 at 23:59 CEST.

Please note that we will only accept complete applications submitted through the online application form. Applications via email will not be considered.

For any questions, please contact our Executive Director Bella FitzPatrick (She/her) at bella@iglyo.org.